Accounting Associate- Remote within the US

Job Summary/Objective

Performs a wide range of general accounting, bookkeeping, and clerical duties to support senior staff and management in reaching monthly, quarterly, and annual reporting deadlines. Administers finance-related programs on a daily basis including, but not limited to accounts payable, accounts receivable, expense reports and billing.

Key Responsibilities & Duties (essential to the job)

1. Performs general accounts receivable functions including preparing and submitting customer invoices, coding and posting payments, preparing and coordinating deposit activities, reconciling related bank and other accounts, and monitoring customer accounts for non or delayed payment.
2. Performs general accounts payable functions including verifying and processing invoices, preparing payments for signature, sorting, coding and entering accounts payable data, analyzing discrepancies and unpaid invoices, and maintaining vendor files.
3. Completes general accounting and finance activities. Updates, verifies and maintaining accounting journals, ledgers and other financial records. Assists in month, quarter, and year-end reporting procedures. Researches backup and accounting data to resolve discrepancies. Reconciles both the department and traveler PCards to the bank statement and researches/resolves discrepancies.  
4. Composes and mails routine collection correspondence and communicates with customers to obtain payment resolution. Collects on accounts and assists with preparing delinquent accounts to send to collection agency.  Processes credit card payments for outstanding invoices via RBS.
5. Adheres to and applies company-specific policies to support situations, including but not limited to:  Maintaining final bill spreadsheet monthly to write off to bad debt before reaching 90 days; updating system according to remaining terms of payment; processing monthly billing and customer statements per specific terms outlined in each customer’s contractual details; and maintaining segments of billing system regarding instructions and subscription database.
6. Leads or assists with administration of OEC’s travel/business expense program to assure employees that travel are reimbursed and that company-related credit cards are paid promptly. Conducts periodic travel and expense report training sessions.
7. Processes annual programs such as unclaimed funds to report to the state, as well as 1099 forms (federal information return) to report various types of income.
8. Provides clerical support to the department and assists with special projects and tasks as requested.
9. Acts as backup for other department team members during vacations and other absences.

Education

A high school diploma or GED equivalent is required.

Experience, Skills and Key Competencies

At least 3 years of experience in an administrative/accounting support capacity, including prior exposure to a wide range of general accounting, bookkeeping, and clerical duties to support senior staff and management in reaching monthly, quarterly, and annual reporting deadlines.

Must also be able to demonstrate the following skills and abilities:

• Proficient in MS Excel
• Strong Collections experience
• Previous ERP experience

• Self-motivated, with the ability to work proactively.
• Excellent verbal and written communication skills.
• Detail-oriented and highly organized.
• Comfortable working in a collaborative and team-oriented environment.
• Strong interpersonal and customer service skills, with the ability to build effective working relationships within the team and across various external stakeholders.
• Ability to manage multiple projects/deadlines simultaneously.