Administrative Assistant - Special Projects

Strategic Project - Admin Tech

PG 4; starting base salary in the mid 50’s commensurate with relevant experience, education, and training.

The Strategic Project Admin Tech supports the Strategic Project team at the Eastover mill.  Additional responsibilities include office administration.

This is an exciting career opportunity for an Administrative Professional who desires to influence results for the project team they support.

Required Minimum Qualifications Include:

• Demonstrated experience in positions that required:
  • project management skills
  • integrity and administration of highly confidential information
  • planning skills that incorporate potential problem avoidance
  • ability to apply good judgement to situations that fall outside policy and procedure guidance
  • excellent organizational, time management and prioritizing skills
  • impartial administration of mill processes across areas and team members 
• Excellent communication and interpersonal skills:

• strong writing skills for professional business and mill communications for project team
• ability to communicate with and build relationships with a broad array of people
• easily keeps lots of people highly informed and up to the minute
• positively interact with leadership at all levels
• professional phone communications to positively represent the Project team to those both internal and external to Sylvamo
• backup Mill Communicator when needed; write and proof project team communications, support VIP visits, support maintenance of lobby bulletin boards

• Excellent organizational skills
  • use Outlook to support project team and other Lead Team member scheduling
  • pay invoices and support expense reporting for project team
  • organize caterings and events for project team (i.e., employee, visitor, community, etc.)
  • coordinate office mail and mill-wide mailings for project team
  • maintain office and supply room materials (i.e., printer, office supplies, catering items, snacks, visitor safety PPE, etc.)
  • maintain and communicate team schedule
• Demonstrated use of computer and office tools for trending, analysis, and reporting:
  • strong computer experience using Microsoft Office; Excel, Word, PowerPoint, Access, and Outlook
  • track, organize, analyze, and report data for leaders to make key people decisions
  • set-up and maintain audio visual equipment for meetings, communications, presentations for project team
  • maintain office printers and copiers
• Demonstrated conscientious work ethic:
  • work as needed outside normal work hours
• High School diploma/GED

Preferred Qualifications Include:

5+ years Office Administration experience: project management work for a project team

• • serve as a gatekeeper to manage interfaces and scheduling with a project team
  • serving as a primary interface between a large business location and leaders of external organizations and the community
  • Relevant post high school education; degree, certification, or training (ex: Office Administration, business communications, computer skills (i.e., Microsoft Office, basic SAP/Success Factors) FMLA, etc.

Core competencies to succeed in the Mill Admin Tech position include:

• Trustworthy
• Courageous
• Customer Focused
• Development Minded
• Agile
• Financially Savvy
• Results Driven
• Managing through Processes