Administrative Assistant

Loomis Sayles is looking for an administrative professional to join our credit research department to provide a full range of support to the department’s co-head, analysts and associates. Assignments may be non-routine in nature and often times will be highly confidential. This position is deeply involved with the Loomis Sayles Undergraduate Women’s Investment Network (UWIN) program and will support many areas of the program including but not limited to managing program wide logistics, as well as assisting with conference preparation and execution, maintaining and updating internal databases and other key processes for the program.  Additionally, this individual will be a vital point of contact for the current students and alumni of the program.

About the Team

Our dedicated credit research group offers broad and in-depth coverage globally across the corporate and municipal debt universe. The credit analysts’ primary function is to identify attractive — and unattractive — investment opportunities within their respective coverage universes. The team performs rigorous fundamental research to develop an assessment of the creditworthiness of the issuers under their coverage. Our analysts are generally organized around industries/sectors, providing coverage of the debt-issuing entities within those verticals. Credit Analysts incorporate their credit opinions as well as the relative valuation of those issuers’ debt securities and provide recommendations to the portfolio managers to help them make investment decisions. Within Credit Research we also have a team of analysts who provide research on convertibles and income-focused equities, as well as analysts who specialize in stressed, distressed and/or restructuring debt issuers.

Job Responsibilities

• Provide vital support such as, calendar management, coordination of meetings and composing and editing correspondence as advised, directing telephone calls and visitors, distributing mail, expense reporting, vacation tracking, etc.
• Ensure appropriate and timely communication of information to and from managers
• Provide support as necessary, including filing, faxing, copying, data entry, etc.
• Schedule and organize meetings including internal and external participants. Manage the preparation and distribution of appropriate materials for those meetings
• High priority of administrative support in international and domestic travel arrangements
• Work independently and exercise good judgment when dealing with external entities and internal clients and stakeholders throughout the firm.
• Assume responsibility for special projects as assigned, including those requiring effective use of internal and external computer-based information management systems.
• Learn how various functions within the firm are connected and help develop new and improved ways of managing information flow.
• Provide additional backup across peer group as needed.
• Additional responsibilities as assigned or requested.

Qualifications & Education Requirements