Administrative Assistant

• Calendar management for the international teams; scheduling meetings, processing expenses and coordinating travel arrangements.
• Provide general administrative support, including composing and editing correspondence, filing, copying, data entry, and document management.
• Assist with the onboarding and offboarding process for the international offices, including scheduling orientation meetings, IT setup, and workstation preparation.
• Prepare and distribute meeting materials, coordinate logistics, and ensure meetings run smoothly.
• Be proactive in understanding how various functions within the firm are connected and be able to help develop new and improved ways of managing information flow.
• Maintain working knowledge of relevant policies and procedures.
• Collaborate with various international groups within the organization to share and retrieve information.
• Take on ad-hoc projects and additional responsibilities as assigned.

Qualifications & Education Requirements

• 3 or more years relevant work experience
• Investment-related experience strongly preferred
• Ability to handle sensitive information and HR data
• Additional language skills preferred (e.g. French)
• Superior organizational skills and detail-oriented
• Exceptional communication skills, interpersonal and time management skills
• Capacity to handle multiple tasks simultaneously with ease
• Positive approach to assignments– i.e. no job is too big or too small
• Flexible, teamwork-oriented attitude
• Proficient computer skills, particularly with Microsoft Word, Excel and PowerPoint