Receptionist/Administrative Assistant

About the Role

Loomis, Sayles & Co., L.P. is seeking a full-time receptionist for our Orinda office. The position is working with our Disciplined Alpha Fixed Income team as well as other Loomis Sayles staff. The office culture is highly driven and performance oriented. The standard hours are 7:00 am-3:00 pm, Monday through Friday, with the flexibility to work from home most Fridays. Our location offers free onsite parking for all employees. The ideal candidate will have strong communication skills, both verbal and written, and the ability to handle a variety of situations with diplomacy.

Job Responsibilities

• Reception: Answer phones and greet clients and visitors in a friendly, welcoming manner.
• Mail: Sort and distribute all incoming mail, packages, and deliveries.
• Supplies: Monitor, organize, and order supplies for the copy room and kitchen.
• Calendars: Maintain group and individual calendars for designated team members.
• Meetings: Support on-site meetings, including room setup, audio-visual equipment setup/breakdown, catering, and other tasks as needed.
• Kitchen: Maintain the kitchen area and refrigerator.
• Travel: Coordinate travel arrangements for various investment staff
• Administrative Support: Order promotional merchandise and business cards; provide administrative backup to all support staff.
• Vacation and Time Off: Reconcile monthly vacation, personal days, etc. into the appropriate system for investment team members.
• Vendor Coordination: Coordinate on-site visits with vendors (e.g., Xerox, technology, and audio/visual).
• Other Duties: Assist with additional duties and special projects as needed.

Qualifications & Education Requirements

• Bachelor’s degree preferred, or relevant 3-5 years of work experience.
• Detail-oriented with superior customer service skills.
• Trustworthy with the ability to manage confidential information responsibly.
• Proficient in computer applications (Word, Excel, PowerPoint).
• Excellent communication, organizational, interpersonal, and time management skills.
• Flexible and willing to work extra hours when requested (e.g. to handle late day client meeting).
• Demonstrated commitment to timeliness and reliability.
• Interest in the investment management business preferred.
• Ability to be a team player with a high energy level, positive outlook, and sense of humor.