Document Control and Human Resources Coordinator

Reporting to the Director of Manufacturing and working with the Canadian HR Team, the Document Control and Human Resources Coordinator is responsible for document control and HR administrative initiatives within the Med-Eng Canadian Manufacturing plant located in Pembroke, Ontario.

This is a combined role to support Documentation Control and Human Resources Administration.

The Documentation Control provides support to the Plant in many different areas including managing and preparing training records, documentation libraries, and assisting manufacturing engineering with document changes and creation.

HR support includes coordination of recruiting/new hire on-boarding, training and development, health and safety, performance management, benefits administration, and processes paperwork for functional areas according to established procedures.

This position interacts daily with all Associates at the Plant and many departments within the company.

Duties & Responsibilities: 

Documentation Control Responsibilities:

• Documentation updates, manages data base to ensure proper revision control, manages documentation libraries on the production floor, prints new revisions based on Engineering Change notices.   Manages the documentation libraries throughout the facility. 
• Prepares training attendance forms for doc changes based on Engineering Change Notices for ongoing production training and awareness.  Coordinates document training activities with Production Manager
• Uploads and manages training records within QPulse.
• Key participant in both internal and external audit activities.
• Manage the employee training databases, including Q-Pulse and training matrices, working with plant and production management to ensure that yearly process and equipment recertification training exercises remains to-date
• Assists maintenance and manufacturing engineering with document creation, process changes and updates for new and existing equipment, (WI’s, MI’s, LOTO) as required

Human Resources Administration Responsibilities:

• Coordinates the recruitment process within the facility and work with leaders to ensure proper onboarding & orientation process.
• Coordinates and maintains training programs as it pertains to the operational staff
• Coordinates and administers benefit programs, STD/LTS claims and WSIB claims.
• Maintain accurate records through all areas of HR.
• Health and Safety Team member, prepares minutes, maintains SDS sheets, coordinates monthly inspections, and helps co-ordinate legislative requirements.
• Reports weekly and monthly H&S activities and tracks actions and outstanding health and safety initiatives
• Assists maintenance with scheduling of mandatory equipment inspections, recertifications of lifts and equipment training
• Provide management reports as required.

• Perform other related duties as assigned.

Other Administrative Duties:

• Manages petty cash fund, cheques, prepares receipts and monthly summary to finance.
• Prepares purchase req’s and PO’s for non-inventoried items
• Tracks invoices for PO’s, prepares receipts for non-evident goods to ensure received in ERP and sent along to finance for payment.
• Manages kitchen supplies, maintains coffee machines and other kitchen equipment.
• Participates in the social committee and assists with plant tours and activities.
• Maintains headcount list, key holder list, security access list, emergency call out list, vendor and contractor lists and Business Continuity plans.
• Participates in special projects as required.

Qualifications

• Certificate or diploma in Business Administration, or equivalent experience
• A minimum of 3 years working in an administrative role
• Human Resources Coordination with a minimum one-year recruitment experience preferred
• Minimum 2 years’ experience in an ISO Certified Manufacturing Environment.
• Proficient with computers and Microsoft programs such as Excel, Word and PowerPoint
• Strong analytical and problem-solving skills, with a demonstrated ability to identify and implement effective solutions.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Exceptional relationship-building skills.
• Must have a demonstrated strong customer service orientation in order to provide exceptional service and continuous improvement on meeting and exceeding customer expectations.