Administrator - Human Resources

I.POSITION OBJECTIVE
The HR Administrator will oversee the electronic business cards for all employees, maintain a general knowledge of all areas of Human Resources and serve as a training coordinator for the HR Department. Further, the HR Administrator will manage separation timelines and catalogue I-9s according to records retention schedules for all separated personnel. Employees will be given a high level of customer service available in response to inquiries relating to pay information, leaves of absence, and all HR-related issues. This role requires independent judgment in resolving complex reporting issues, analysis of data, verification of employment, compliance with relevant labor laws, and collaboration with HR to implement appropriate policies.

II.MAJOR AREAS OF ACCOUNTABILITY 
Processing Separations of Employment: Follow all guidelines and make informed independent decisions related to processing separations of employment while utilizing problem-solving skills. Maintain an error-free reporting for all former FPC TX employees by accurately processing separations using independent discretion when determining compliance to related HR policies. Monitor and maintain Federal, State, and Company processing deadlines. Work closely with Department representatives to make sure proper documentation is in place. Monitor termination dates and records retention dates related to I-9s. Identify abnormalities, recommend solutions and report outcomes to the HR Manager.

Internal Review and Master Training Plan: Prepare, review, analyze Department’s monthly reporting. Evaluate supporting documentation and work with Unit’s to provide data that assists with their Human Capital needs and budget planning. Coordinate and use informed independent judgment when developing Master Training plans for the Department. Monitor effective dates and report non-compliance as needed. Ensure that training schedules comply with policy and relevant Federal and State Statues. Discuss any questionable actions with HR Management.

Manage E-Business Cards: Follow all guidelines related to E-Business cards and relay information with Department Representatives. Analyze requests for accuracy, identify discrepancies and compliance issues and recommend solutions.

Communication: Effectively communicate and collaborate with employees and outside contacts. Professionally represent the company when dealing with employees and outside State and local agencies. Communicate effectively with other departments, such as HR and Accounting, to resolve issues and implement/revise applicable policies.

THM: Promote cleanliness and order through the implementation of the Total Housekeeping Maintenance program. Emphasize Nothing Touch Ground program and No Visual Pollution program. Maintain plant in like new condition.

III.QUALIFICATIONS
A. TECHNICAL JOB CRITERIA
1. Previous Related Experience Required
A minimum of one (1) to five (5) years’ experience in payroll or H.R. related experience depending upon education.

2. Technical Skills Required To Perform This Job
Microsoft Office Software Programs. Proficiency with Microsoft Excel including pivot tables and VLOOK up. Ceridian Dayforce and Websmart experience preferred.

3. Education
High school diploma or equivalent plus a minimum of five (5) years payroll, banking, accounting, or related experience required or Associate’s degree with three (3) years of payroll, banking, accounting, or related experience preferred or Bachelor’s degree with one (1) year of payroll, banking, accounting, or related experience preferred.

4. Other Certification/Training Required To Gain Function-Related Technical Knowledge
• Will require training in Company Policies and Procedures after hire.
• Current employees must meet all technical and safety training requirements for current position, as specified in the Master Training Plan.
• Knowledge of employment laws and HIPAA, preferred.