Payroll - Specialist 2

Position Overview

The Payroll Specialist job description involves handling all matters related to the payment of weekly wages and salaries to the staff of Villara.  This includes preparing, processing and distributing employee direct deposits, paycards or paychecks, calculating payable hours, commissions, withholdings and deductions, managing electronic timekeeping systems or manually collecting and reviewing timesheets, preparing prevailing wage and certified payroll and providing information and answering employee questions about payroll related matters.   A payroll administrator may also support other financial personnel at Villara, such as accounting and reporting.

Technical Responsibilities of the Job

• Strong math and accounting skills.
• Proficiency in Microsoft Office and payroll software programs.
• Strong numerical aptitude and attention to detail.
• Excellent communication skills, both verbal and written.
• Good time management and organizational skills.
• Checking the number of hours employees have worked.
• Issuing employees’ wages by check, electronic transfer or paycard.
• Collaborating with Human Resources Department to maintain employee data.
• Calculating pay raises, shift payments and overtime compensation.
• Issuing tax forms and related documentation and assist employees with completing them.
• Deducting insurance and related benefits.
• Resolving issues employees have with time and other payroll matters.
• Changing employee bank records when necessary to process payments accurately.
• Initiating direct deposits.
• Preparing Prevailing Wage and Certified Payroll Weekly Reports.
• Reporting payments to the Finance Department with weekly reconciling records.
• Calculating adjustments for employee separations, making sure details entered are inputted correctly to the payroll system.
• Reviewing absence/PTO reports, calculating and processing statutory payments.
• Prevailing Wage and Certified Payroll experience required.
• SAP/ Dayforce experience highly preferred 

Education

• AA degree in Business Administration or 3 to 4 years equivalent experience.

Working conditions

• The work environment and working conditions are typical of an office cubicle environment with exposure to office noises, interruptions and distractions such as voices, printers and phones.
• This position is located on the second floor.
• The employee uses initiative in carrying out assignments in a productive and accurate manner that is in compliance with instructions or established procedures.