Internship Program Coordinator

Job Title: Internship Program Coordinator 

Job Summary:
The Internship Program Coordinator’s main responsibility is implementing Sealaska’s internship program, which serves dozens of post-secondary students each year. This includes full-cycle program development and management – building strong relationships with internal business and services departments and external partners to foster and identify internship opportunities, developing intern job descriptions, recruiting, candidate screening, selection, hiring, on-boarding, event planning, and off-boarding. Related administrative aspects, including coordinating travel for participants and coordinating/executing events related to the intern program, also fall into the scope of this role.

The Internship Program Specialist is an effective networker who provides efficient, attentive service to shareholders and business partners. The role is responsible for instigating and maintaining effective relationships with hiring managers and other internal stakeholders across teams and industries to facilitate current internship opportunities while developing continued growth and evolution of internship opportunities for future.

Leveraging a passion for learning and development, the Internship Program Specialist seeks opportunities to provide relevant and practical training/development to interns and intern managers while ensuring that the administrative aspects of the program are delivered efficiently, timely and accurately for interns, intern managers, and internal administrative teams.

Duties/Responsibilities:
•    Primary contact for full-cycle delivery of Sealaska’s internship program, including internal and external partner opportunities 
o    Build and maintain relationships with hiring managers – create job descriptions and assist with workplans 
o    Coordinate with Human Resources and Information Technology teams to ensure interns and intern managers are prepared with documentation, training and equipment on day one! 
o    Coordinate with university recruiting and sourcing interns during recruitment seasons 
o    Facilitate and oversee applicant screening and selection process  
o    Coordinate training for interns and intern managers
o    Partner with leadership, managers and Human Resources in intern-related coaching, disciplinary matters and termination as required
•    Coordinate and administer intern program experiences – including early-in-career employee training, Alaska Native cultural connection, professional development, mentorship, and peer-to-peer connection; partner with internal and external groups/stakeholders as appropriate  
•    Maintain relationships with key student success partners to attract a wide and diverse applicant pool, including but not limited to Sealaska Heritage Institute, American Indian Science and Engineering Society (AISES), and Alaska Native Science and Engineering Program (ANSEP) 
•    Serve as point person for growing additional internship-like opportunities for Shareholders, including the inception, design and implementation of new early-in-career programs for Sealaska shareholders (e.g. apprenticeship opportunities, fellowship opportunities, etc)
•    Participates in annual budgeting process; employs a mindset of financial responsibility in building and executing programs and associated events
•    Provides timely and accurate accounting of program costs, including reconciliation and proactive fiscal management
•    Performs other duties as assigned. 

Required Skills/Abilities: 
•    Excellent customer service skills
•    Experience in developing and maintaining effective relationships; effective networking skills 
•    Proven ability to collaborate, building support for programs among internal and external partners 
•    Strong organizational and project management skills; excellent attention to detail
•    Ability to work cohesively with multiple teams 
•    Ability to use data to inform decision-making and strengthen processes
•    Creative and adaptable to meet the evolving needs of students
•    Excellent written, oral and interpersonal communication skills
•    Willingness to travel as needed based on requirements of the role
•    Dedication to equitable and inclusive selection and hiring practices  
•    A professional and resourceful style with the ability to work independently and as a team player, to take initiative and manage multiple tasks and projects at a time
•    Comfortable with ambiguity, and proactive in taking the lead when opportunities arise 
•    Excellent time management skills with a proven ability to meet deadlines
•    Proficient with Microsoft Office Suite or related software

Education and Experience: 
•    Bachelor’s degree or post-secondary education experience preferred – Business/Human Resources, Communications, Education 
•    Experience in designing and building programs, preferably in the early-in-career or education space 
Preferred:
•    Experience in coaching or training students preferred 

Working Conditions: 
The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: 
•    Must be able to perform computer-based tasks and processing for up to 8 hours, including sitting or standing, mousing, interacting with information on a computer monitor.
•    Must be able to lift and carry or otherwise move 25 pounds regularly.
•    Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 
•    Bending or standing as necessary.

Work Environment: 
•    While performing the duties of this job, the employee will primarily work in an office setting.
•    Exceptions include periodic recruiting events, intern events, and other in-person events that require prolonged standing, walking, bending, crouching, and may require transport of items up to 25 pounds.
•    Some travel may be required. 

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.