Travel Coordinator

Who Are We? 

Powered by technology and compassionate design, Parachute has reimagined the plasma donation experience into one that is easier and friendlier. Using a simple app, our members can book donations and track earnings from the palm of their hand. In using a tech-forward approach, we’re able to offer each member a highly personable and best-in-class experience that’s consistent at each and every visit. 

Our vision is to introduce an elevated plasma donation experience that’s grounded in convenience to markets with smaller populations. This model allows us to positively impact the industry supply chain and help patients gain access to the medication they need. 

We have grown from 2 to 28 operations in less than three years and plan to continue our rapid expansion. We are looking for people who share in our passion for helping others and are invigorated by the speed at which our start up moves. Come join us as we help the world gain access to more plasma - one donation at a time. 

What You’ll Do 
 
As a Travel Coordinator, you will be responsible for overseeing all travel related activities for the organization to maximize safety, cost-effectiveness, and timely coordination. 

• Coordinate travel arrangements for team members, including flights, hotels, car rentals, and other transportation as needed.
• Optimize our travel platform, Navan, to ensure policy compliance and minimize out of policy travel.
• Review travel policies and negotiate contracts with travel agencies, airlines, and hotel chains to get the best rates.
• Track travel expenses and submit detailed reports to the finance department for reimbursements.
• Be informed of any travel advisories, restrictions, or health guidelines, especially those pertinent to blood plasma transportation.
• Build relationships with hotels and transportation providers for the seamless travel experience of the staff.
• Manage and process travel-related requests promptly, ensuring that all necessary documentation, such as passports, visas, or other clearances, are in order.
• Address and resolve any travel complications or emergencies, ensuring minimal disruption to company operations.
• Collaborate with departments to understand their specific travel needs and preferences.
• Organize group travel for seminars, workshops, conferences, and other company-related events.
• Maintain records of all travel activities, including feedback from staff on their travel experiences to continually improve service. 

Who Are You? 

• Strong negotiator; you are comfortable negotiating cost-effective travel arrangements.
• Detail oriented; you take pride in your ability to spot discrepancies, double-check details, and ensure every task is done accurately.
• Strong communicator; you build relationships with both internal teams and external vendors and help facilitate decision making.
• Problem solver; you think creatively and are comfortable resolving issues independently
• Thrive in a fast-paced and high growth environment; you're comfortable managing multiple priorities. 

Qualifications 

• Minimum of 3+ years in a travel coordination role. Experience with a distributed workforce and in the medical or scientific industry is a plus
• Proficient with Microsoft Excel and corporate travel platforms. Knowledge of Navan is a plus.
• Familiarity with global travel regulations and requirements.
• Able to work full time in the office, typically 9am-5pm.