Administrative Assistant

Essential Duties and Responsibilities:

As a Field Operations Administrative Assistant, you will provide day-to-day support to the Field Operations team.  

• Greet people entering the office, answering any questions, providing directions, and alerting staff when someone is there to meet or visit them
• Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested
• Communicates management’s instructions to various individuals and/or departments
• Check and prepare invoices for approval. Work with company Accounts Payable team to facilitate invoice payment.
• Checks and verifies receipts, schedules, purchase orders and other documents as needed
• Receive, sort, and distribute daily mail/deliveries
• Work with corporate support personnel on a variety of clerical related tasks
• Arrange food orders as requested, including set-up and clean-up as appropriate
• Provide basic and accurate information in person and via phone/email
• Order office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, data entry, photocopying, and faxing
• The Field Operations Administrative Assistant position must have strong attention to detail and always maintain confidentiality

Education and/or Work Experience Requirements:

• High School Diploma or GED required
• 2 years of proven work experience as a Corporate Admin, Front Office Representative, or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g., fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree: additional certification in Office Management is a plus

Working Conditions:

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to access and navigate each department at the organization’s facilities
• Occasional driving may be needed to travel to Kinetik plants and worksites as needed

• Available outside of normal working hours as needed for business necessity

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards
• Ability to work effectively in all working conditions noted above.
• Will require lifting, carrying, pushing and pulling up to 15 lbs. in a safe manner on an occasional basis

Kinetik is an equal employment opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.