Cost Specialist

At Crisis24, A GardaWorld Company, we take a proactive approach to solving business challenges and our customers are at the heart of everything we do. It’s the reason we love rolling up our sleeves and getting down to work – and it’s why we’re so successful. It takes an entire team to stand behind something big.  Interested?

Summary

The Cost Specialist position supports the Global Security Operations Center by preparing cost estimates for projects with standard, configured services based on received quotations. This position coordinates with vendors and company offices globally daily, assists with originating and developing cost data and prepares final estimates for approval. Work is subject to check and verification and instructions are usually given on variations.

*This is an on-site position that does not allow for remote opportunities*

Essential Functions and Responsibilities
–    
Evaluates customer requests for costs and seek clarifications to fully understand the services needed before requesting costs.
–    Evaluate the vendors and offices based on location and submit the request for cost to the right providers.
–    Reviewed costs provided and determine if additional clarifications are needed.
–    Determines cost estimate approach based on location, client history of services, and type of services.
–    Calculates additional costs and determines the correct disclaimers per location, vendor and/or event.
–    Review costs with management, prepare formal Statement of Work and send to the client after approval. 
–    Confirm retainers are paid and support with additional follow-up might if needed.
–    Support the Finance Team with information needed for Invoices

Other Functions and Responsibilities

–    Coordinates the collection of costing information to ensure all data is saved and kept current.
–    Coordinate with the Vendor Vetting representative as needed.
–    Work closely with the different security teams
–    Process and maintain a wide variety of files, logs, reports, and forms
–    Monitor and adhere to internal operational controls, including legal, corporate, and regulatory procedures to ensure the safety and security of client assets and personnel

*This Job Description is not a comprehensive list of all required activities, duties, or responsibilities. Duties, responsibilities, and activities may change at the discretion of the leadership at any time with or without notice.

Competencies and KASO (knowledge, aptitude, skills and other)

–    Working knowledge of obtaining / using cost data and vendor quotes
–    Attention to detail and proficiency at time management
–    Familiarity with software such as Microsoft Office Word and Excel
–    Salesforce experience is preferred
–    Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
–    Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one
–    Multi-tasking time sensitive and detailed Operations planning activities
–    Strong written and oral communication skills
–    Ability to work independently while establishing effective relationships, collaborating with peers and vendors
 
Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, scanners, copiers, filing cabinets and fax machines.
 
Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear. This position requires the ability to occasionally lift office products and supplies, up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
 
Position Type/Expected Hours of Work

At this time, we are looking for coverage on the following shifts:
–    Tuesday – Saturday, 08:00 am – 04:00 pm
–    Sunday – Thursday, 10:00 am – 06:00 pm

Education and Experience

A high school diploma is required
Experience with costs and working with vendors is preferred
An associate degree or bachelor’s degree from an accredited school is preferred
Multi-lingual and multi-cultural skills are preferred

Compensation

Salary $48,000 to $52,000 a year based on experience.