Accounts Receivable Associate

Accounts Receivable Associate

To serve our internal and external customers by ensuring the accurate and prompt customer invoicing and processing of payments of all receivables for the corporation. 

Essential Functions

• Processes all accounts receivables according to established company policy; keys payments (e.g. cash, check, EFT payments) to accounts receivable system; assembles daily bank deposit for all cash received; adjusts customer accounts as needed (e.g. corrections and adjustments due to billing and pricing issues); processes online invoices.
• Contacts customers regarding past due balances and non-sufficient fund checks; prepares driver instruction sheets for assistance in the collection of past due amounts; prepares and provides all required documentation (e.g. invoices, pricing information) for customer, driver and sales representative. 
• Documents all customer communication (e.g. phone calls, payments, documentation received and requested) in accounts receivable system according to established standards. 
• Assists in the completion of month end accounts receivable process for corporate financials; balances and reconciles cash payments; generates customer statements. 
• Adheres to all company policies, standards and procedures (e.g. OSHA and safety requirements, Federal/State /Local Laws). 
• Communicates with customers and other employees regarding requests for information; supervisor and management team regarding problems or issues. 
• Completes time-off requests, chain aging reports, NSF reports, and other reports according to established company and governmental standards. 
• Maintains confidentiality of financial information, customer account information and other sensitive and confidential information. 
• Works assigned schedule, exhibits regular and predictable attendance and works overtime as needed to meet workload demands. Performs other related duties as required. 
• Performs receptionist job responsibilities to provide coverage for breaks and absences from work. 
• Processes and responds to credit applications from customers; verifies trade credit references and forwards information to Accounting Supervisor for credit approval. 

Education

High School or GED or equivalent degree required. 2 Year / Associate Degree in Accounting, Finance or related field preferred

Experience

1 - 3 years of accounts receivable or closely related experience required. 

Computer Skills 

Proficiency in the Microsoft Office Suite, Microsoft 365

Other Requirements 

Knowledge of: Microsoft Office Suite including Access; beverage industry; general accounting practices and financial management; financial statements. Skill in: internal and external customer service. Ability to: work quickly, efficiently and independently; multi-task; be detail oriented and organized; follow-through; meet deadlines in a pressured situation; communicate effectively with other employees and develop good working relationships; adapt to change; operate a computer, copier, fax machine; problem solve; read and write; perform basic math functions (e.g. addition, subtraction). Other functions, skills and abilities may also apply.