10101 - Payment Analyst

DOHMH Bureau of Facilities Planning and Administrative Services is seeking a self-driven, detail-oriented professional to support our team by assisting in examining and maintaining financial and administrative records, performing data entry, and posting to the general ledger. The primary responsibility of the Payments Analyst is to monitor subcontracting within DOHMH internal contracts, maintain a filing system for all subcontractors, and provide timely reports as needed. Additionally, the role includes assisting the Payment Analyst/Purchasing staff with invoices and small purchase order submissions/revisions.

RESPONSIBILITIES

• Act as a liaison between the DOHMH ACCO Office of Compliance and vendors regarding subcontracting notifications and expectations.
• Ensure a thorough understanding of all subcontracting provisions relevant to each contract.

• Perform related contract supervision and office support work in reviewing and processing required documentation to subcontract.
• Assist vendors in interpreting and complying with applicable subcontracting regulations and operating requirements.
• Maintain a log of all subcontractors utilized by our vendors, including tracking usage amounts and spend downs and calculating remaining subcontracting percentages.
• Assisting in reviewing and processing invoices for small purchases and contracts.
• Reconcile information against databases and enter updates into databases.
• Assist the FPAS Payment Team when required.

QUALIFICATIONS

• 2 years’ experience providing administrative support.
• Proficient with Word and Excel.
• Knowledge of PowerPoint, Outlook, and/or Access as requested.
• High school diploma or GED.
• Type 45 wpm.
• Ability to work proficiently under pressure and to adhere to strict deadlines.
• Ability to work independently and as part of a team.
• Ability to navigate citywide systems to check status updates.
• Strong problem-solving, analytical, organization, and communication skills.

Work Location: 

• 4209 28^th St, Long Island City, NY 11101

COMPENSATION

This is an hourly paid temporary position through 06/30/2025. The pay rate is $30 per hour, 35 hours per week. The selected candidate is eligible for benefits via a staffing agency.