Accounting Assistant

Company Background

Founded in 1993, DivcoWest is a multi-disciplinary real estate investment firm headquartered in San Francisco, with offices in Los Angeles, Menlo Park, Cambridge, Washington DC, Austin, and New York City. Known for our long-standing relationships and track record of success in innovation markets, DivcoWest combines entrepreneurial spirit with an institutional approach.

DivcoWest aims to create environments that inspire ingenuity, promote growth, and enhance the health, happiness, and well-being of all people. A disciplined code of ethics is at the core of all that we do. We believe that the collective energy of a diverse team is what drives our creative ideas and solutions.

Summary

DivcoWest is seeking an Accounting Assistant to join our team. As the Accounting Assistant, you will perform various duties to support Corporate Accounting and related accounting functions such as Accounts Payable & Accounts Receivable. The Accounting Assistant will report to the Senior Manager, Accounting Operations and will work with all Accounting and Property Management teams across the vertically integrated DivCore platform.

This position will focus on managing new vendor set ups and vendor data management including 1099 maintenance, banking and remittance updates.  This role will also assist in expense report review, manage technology corporate credit card reconciliation, and uploading expense reports support into DivcoWest’ s Accounts Payable workflow platform. The role will also manage collections for Corporate Accounts Receivable as well as invoice credit & revisions. The Accounting Assistant may also assist with additional projects or tasks as requested.

This role requires 3 days in office at our San Francisco, CA location.

The ideal candidate is a driven self-starter who is comfortable multi-tasking, exceptionally detail-oriented, has a high sense of intuition and urgency, and works well with deadlines. They should also be proficient in communicating at all levels in both oral and written form.

Interested candidates should send their resumes to Recruiting@divcore.com.

Responsibilities

• Vendor Data Management
• Deposit Manual Checks
• Upload Expense Reports into AP Workflow Platform
• Technology Credit Card Reconciliation including sourcing receipts and coding & allocations for charges
• Accounts Payable Invoice Submission Validation & Review
• Collections for Corporate Accounts Receivable
• Corporate Accounts Receivable credits & revisions as needed
• Assist with various accounting projects as needed

Qualifications

• 2 + years of relevant Accounting Operations experience such as Accounts Payable, Accounts Receivable, Cash Collections
• Associate degree or equivalent from a two-year college or technical school; college courses in accounting preferred.
• Familiarity with the basic principles of accounting
• Proficient in Excel and Word, 10-key by touch. 
• Knowledge of technology-oriented payment solutions (such as Nexus Systems, Chrome River, Fresh Service) is highly preferred.
• Must have a strong work ethic, be well organized, and a self-starter.
• Must be customer service oriented & communicate effectively verbally and in writing; communication must possess high-level of professionalism
• Detail oriented, professional attitude, reliable, team player.
• Strong problem-solving skills, documentation skills, research and resolution skills, and multi-tasking skills with the ability to toggle between various tasks seamlessly.
• Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Compensation:

• $70,000-$80,000
• Annual bonus opportunity
• Full benefits 
• 401k
• Weekly lunch stipend

Divco West Services, LLC (“Company”), an equal opportunity employer, is committed to equal opportunity for all employees and applicants.  The Company recruits, hires, trains, promotes, pays, and administers all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.  We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please review our company Privacy Policy regarding the use of any personal information you provide us at: https://www.divcowest.com/privacy-policy/

This policy applies to all areas of employment, including recruitment, testing, screening, hiring, selection for training, upgrading, transfer, demotion, layoff, discipline, termination, compensation, benefits, and all other privileges, terms, and conditions of employment.  This policy and the law prohibit employment discrimination against any employee or applicant on the basis of any legally protected status outlined above.