Sales - Executive Assistant/ Sales and Marketing Coordinator

Position: Executive Assistant

Location: Los Angeles, CA 

Crafty Apes is a high-end global visual effects company specializing in photo-real VFX. Created in 2011, Crafty Apes has offices in the US, Canada, and UK with employees working remotely worldwide. We aim to make our client’s vision come to life through film, episodic, and commercial. Crafty Apes and individual staff members have been recognized for our outstanding work on feature films and episodics. The perfect candidate is a team player who expresses their individuality and creativity in a fast-paced environment.

JOB OVERVIEW: 

As the Executive Assistant, you will be crucial to ensuring the smooth operation of various projects and administrative tasks to our Executive Producer / CMO. You will serve as the point of contact for internal and external stakeholders while assisting in the coordination and execution of marketing initiatives, sales strategies, and client communications. This position requires exceptional organizational skills, attention to detail, and managing multiple tasks in a fast-paced environment.

RESPONSIBILITIES:

• Manage the Executive Producer/CMO’s calendar, scheduling meetings, and appointments with clients, vendors, and internal teams.

• Prepare and organize meeting materials, agendas, and minutes; follow up on action items as necessary. 

• Handle day-to-day administrative tasks, including email correspondence, filing, and document management.

• Providing sales, marketing, administrative, communications and overall support for the Executive Producer/CMO. 

• Reports to Sales Coordinator on an as-needed basis for workflow, pipeline management tasks, and sales leads tracking.

• Assist with the planning, execution, and tracking of marketing and sales projects to meet deadlines and objectives.

• Maintain project schedules, timelines, and deliverables, ensuring all team members are informed and aligned.

• Serve as a primary point of contact for clients and partners, addressing inquiries and providing timely responses.

• Maintain and update client databases, project management tools, and tracking systems.

• Analyze sales and marketing data to generate reports, identify trends, and support decision-making processes.

• Help monitor the effectiveness of various campaigns and initiatives, providing insights for continuous improvement.

QUALIFICATIONS:

• 2+ years of experience in project coordination, executive assistance, or a related role, preferably within the media, entertainment, or visual effects industry.

• Bachelor’s Degree in the Arts (i.e., Film, CG), Communications, Marketing or Business Development, is preferred.

• Demonstrates a genuine understanding of studio landscape as it pertains to production and post production, especially studio executives in post, line producers, EPs, and client-side VFX supervisors and producers.

• Experience having worked on set on a film or TV series is a plus.

• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.

• Excellent verbal and written communication skills, with a keen eye for detail.

• Proficiency in project management software and Microsoft Office Suite; familiarity with design and creative tools such as Photoshop and Illustrator is a plus. 

• Ability to work independently and collaboratively in a fast-paced environment, takes initiative and completes tasks without constant supervision.

• A proactive and positive attitude, with a genuine interest in VFX, business development, and marketing.

We offer competitive pay and benefits, including medical, dental & vision coverage, vacation & sick leave, and more. Crafty Apes LLC is an Equal Opportunity Employer.