Accounts Receivable Associate - Finance

Accounts Receivable Associate - Finance

This could be the Opportunity of Your Life!

Want to make a difference? Interested in working with high-end health technology and using your organizational skills in a role that positively impacts millions of lives? 

Our people are passionate about what they do and committed to making life easier for those involved in life-changing clinical research. What we do matters. 

Where do you fit in?

We're on the hunt for a new Accounts Receivable Associate – Finance to cover all aspects of the management of billings generated to global customers.

The team is also involve supporting the creation and distribution of invoices to all customers and for assisting with the collections process, as necessary. 

 Want to join the Best Team of Your Life?

We’re looking for people who are excited by the potential to make a difference in the world. You don’t need to have a clinical background to thrive at Signant. You need to be decisive, open to celebrating mistakes, able to communicate transparently and inclusively, and someone your team can count on. Most of all you need to be yourself!

As part of our team, your main responsibilities will be: 

• Initiate the timely and accurate generation of invoices by verifying the achievement of project milestones with Project Managers and in accordance to the project’s contractual terms.
• Create the service milestone and out-of-pocket/pass-through expense invoices within the ERP system with supporting backup documentation in accordance with contractual terms.
• Submit invoices and related support files according to customer instructions and requirements (mail, upload to web portals, email and email distributions).
• Proactively manage and maintain a database of all projects’ status and related communications with Project Managers to timely generate invoices from the billing backlog.
• Review new & existing contracts for terms and billing information to ensure accurate billings and assess impact of changes on a customer portfolio.
• Follow up with Project Managers and Business Development personnel to obtain purchase orders and reference numbers on new contracts.
• Respond timely to daily questions from Project Teams regarding invoicing requiring research through to completion and resolution, while informing and coordinating Contracts and Finance team members.
• Based on customer requirements, prepare well-documented and complete invoice supporting backup by researching, organizing, redacting, copying, and scanning information.
• Recommend credit memos and rectify billing discrepancies while working with Account Receivable Supervisor.
• Maintain the global billing customer master database with updates of customer contact and invoicing information.
• Maintain organized paperless billing folders with all appropriate backup documents and communications for all customer projects. Save generated invoices from the billing system to the internal electronic filing system.
• Prepare communications maintaining confidentiality of internal and customer documentation when responding to inquiries.
• Assist with collection efforts by contacting past due customers for payments, as assigned.
• Perform other duties as assigned or assist in special assignments as directed by the Accounts Receivable Supervisor.

DECISION MAKING AND INFLUENCE

• Collaborative relationship with other members of the finance team.
• Collaborative relationship with non-finance employees and external advisers.

You’ll need to bring: 

• BA/BS degree in Business, Accounting or related discipline is strongly preferred, but not required.
• 2-4 years progressive accounts receivable experience. Industry experience is preferred.
• Demonstrated thorough understanding of billing concepts and experience in a billing accounting software, extracting and formatting data exports and managing organized paperless records; NetSuite ERP knowledge is preferred, but not required.
• Solid skills with programs: Microsoft Office’s Excel and Outlook and Adobe Acrobat.
• Proficiency in data entry and typing
• Demonstrated ability to pay close attention to details with excellent accuracy and completeness
• Must be well organized and detail-oriented.
• Excellent general math skills and ability to apply these concepts to practical situations
• Problem solving skills are necessary in order to identify and resolve discrepancies
• Apply time management skills to complete various duties and a daily workload
• Oral and written communication skills are required in order to effectively interact with vendors externally and internally with supervisors and colleagues.
• Ability to work efficiently in a team environment

We’d be thrilled to hear that you also have:

• Experience of working in a growing, international company.

And finally, here are the ways of working that will help you succeed at Signant: 

• You enjoy problem-solving and have a constructive can-do attitude. 
• You’re motivated by working in a fast-growing global company. 
• You’re self-driven, active and want to continuously learn new things. 
• You have great communication skills in English, both spoken and written, and can articulate technical details succinctly. 
• You like to share knowledge to advance organisational learning. 

Does this sound like something you’d like to explore? Then we’d love to hear from you!

We will begin reviewing submissions during the application period and will fill the vacancy as soon as a suitable candidate is identified. 

Please note that Signant does not accept unsolicited resumes from Third Party vendors.

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