Event Planner I

How will you make a difference to PMI?

Do you enjoy and take pride in bringing people together? Do you create high-quality meetings and events that leave participants eager for more? Are you energized by a fast-paced environment where your event visions turn into reality? If this sounds like you, PMI is looking for an Event Planner to join its Global Events and Meetings (GEM) Team. Be part of a collaborative group dedicated to delivering extraordinary experiences that connect and inspire professionals worldwide.

What you’ll bring to the role:

• This end-to-end event planning and execution role includes:
• Lead the planning and execution of in-person or virtual meetings and events from concept to completion, including post-event summaries.
• Collaborate with business owners to create detailed event plans and budgets.
• Adhere to budget and policy guidelines.
• Source, negotiate, and coordinate with venues, audiovisual providers, decorators, and other key vendors.
• Work closely with internal and external stakeholders to ensure event success.
• Ensure seamless on-site execution with a focus on customer satisfaction and attendee experience.
• Support existing event planners in end to end event planning needs.
• Assist in customer inquiries
• Exhibits and Sponsorship
• Registration or Housing system and reporting
• Virtual meetings and events (Zoom, MS Teams, Brandlive)
• Ability to work outside normal business hours and weekends.
• Job duties posted are not all inclusive and may shift due to team assignments and workload.

Role Qualifications:

• Bachelor’s degree in a related field or equivalent experience.
• Industry certifications such as CMP, CMM, PMP, or CAPM are a plus.
• At least 5 years of experience planning events ranging from 25 to 1,000+ attendees.
• Strong proficiency in planning meetings and events in domestic and international countries.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Teams, etc.).
• Strong organizational, problem-solving, and troubleshooting skills.
• A proactive mindset, with the ability to meet deadlines and take ownership of tasks.
• Physical capability to lift up to 20 pounds as part of event logistics.
• Ability travel up to 20% domestically and internationally.